Office relocation concerning more than a few office chairs and desks, with the odd filing cabinet thrown in, is not a task to be tackled by the novice. The greater the job at hand, the greater the need to prepare and execute the project precisely to avoid spending budget overruns and time loss. Moving the head office of any company is a big event, involving the loss of production, communication and business. It stands to reason that the move needs to be carefully orchestrated and run on project management principals to ensure it runs on time and on budget to achieve the planned results.
Office relocation isn’t just concerning the physical removal and re installation of office hardware but concerns other conditions too, for instance on-going communication with consumers, on-going business, public relations, supervision issues, marketing matters and other operational factors. As it is improbable that the items in an entire building can be moved in a single action, the different stages of the move have to be structured and managed. The first stage of the office relocation will probably concern setting up the infrastructure and IT systems spine. That means that a new phone exchange and system needs to be installed, the IT communications system backbone needs to be set up as well as any other communication lines like fax server lines and so forth. The installation points for servers, PC’s, terminals, printers and other computer add-ons will have been mapped and set up before and the equipment moved and re-installed over a chosen period like a Friday to Sunday to result in the bare minimum disruption. Thereafter the work stations and other pieces of furniture will follow per schedule allowing smooth installment without clashing traffic for the remainder of the chosen duration of moving locations. For more information on relocation go to http://www.brytons.co.za
It could be important to appoint a project group to take care of the office relocation, with a single person accepting all round responsibility. It will be important that each division or floor be represented on the project team to liaise the relocating of that floor to the new location. The specialised aspects like IT, networking, telephony etc should also be represented and a master plan developed in conjunction with the firm appointed to bring about the actual move. The Project crew should further be charged with such aspects as parking allocation and any signs that should be installed inside and outside the building. The task should from the beginning be run on the basis and principles of project management under the auspices of the appointed project manager. The Project management task should if at all possible be run on a computerised system and the members of the team be kept up to date by Electronic mail.
The office relocation of smaller projects should be run on comparable principles albeit in perhaps a less intricate fashion as the volumes would be small. Although volumes may very well be less in the case of smaller concerns, the same concepts of management might apply as in the case of larger concerns with regards to the inevitable loss of production, communicating and business, which factors should be cautiously risk managed.